Latest News Archive 2017
December 18, 2017
During the Board Business meeting on December 18, 2017, Owner's Representative Kerry Leonard reported that the project remains on budget. He also highlighted that after Bid Group 3, 93% of the trade contracts will have been bid, awarded, and assigned to Bulley & Andrews.
Bid Group 3 includes fifteen bid packages:
- Twelve bid packages were opened - nine on November 30, 2017 and three on December 8, 2017.
- One bid package (3N Window Treatments) was not opened as only one bidder submitted.
- Two bid packages were deferred until the beginning of next year and approved by the Board to be rejected (3C Ceramic Tile and 3H Toilet Partitions/Visual Display Boards/Toilet Accessories).
Of the twelve bid packages opened, ten were considered for award and assignment, and approved during the Business meeting:
- 3A Millwork: Bradford Systems Corporation ($1,029,698.00)
- 3F Flooring: Vortex Commercial Flooring ($570,000.00)
- 3D Wood (Athletic) Flooring: Haldemann‐Homme, Inc. ($224,000.00)
- 3E Fluid Applied Flooring: Artlow Systems, Inc. ($159,339.05)
- 3G Painting: Five Star Decorating, Inc. ($400,028.00)
- 3I Lockers: Interiors for Business, Inc. ($255,200.00)
- 3K Laboratory Equipment: Carroll Seating ($371,239.00)
- 3M Gymnasium Equipment & Bleachers: Haldemann‐Homme, Inc. ($297,500.00) - Bleacher Alternate Deduct of $4,000 Not Accepted ($0.00)
- 3L LULA: DME Access, LLC ($79,500.00)
- 3B Spray Insulation: Wilkin Insulation Co. ($78,500.00)
The Board also took the following actions regarding change orders:
- All bids received on October 19, 2017 for Bid 2N Joint Sealants be rejected
- Approval of Change Order 15 for Joint Sealant Work to Bulley & Andrews, LLC’s Contract
- Approval of Change Order 16 for the Transfer of General Conditions to Bulley & Andrews, LLC’s Contract
- Ratification of four change orders approved by the Owner’s Representative and Superintendent to Bulley & Andrews, LLC’s Contract (Change Order 12 ‐ Fence Relocation; Change Order 13 ‐ Modular Classroom Fire Alarm; Change Order 14 ‐ Food Service Equipment; Change Order 15 ‐ SDI Insurance Deduct
- Ratification of one expenditure from the Construction Manager’s GMP Contingency approved by the Owner’s Representative and Superintendent to Bulley & Andrews, LLC’s Contract (Modular Classroom Electrical)
It was noted that three Alternate Bids were included in Bid Group 3: Alternate 6 ‐ Acoustical Curtains; Alternate 7 ‐ First Floor Tile Flooring; and Alternate 8 ‐ Bleacher Seating.
Mr. Leonard explained that the five bid packages not being awarded will be bid early in 2018. The five packages include two deferred packages, two bids to be rejected, and one bid package that was not opened.
December 1, 2017
- Bulley & Andrews has prepared an Executive Summary with updates on the schedule (timeline), budget, and project meetings.
November 30, 2017
- Bulley & Andrews, Cordogan Clark, and the administration conducted the Bid Opening for Bid Group 3. Results will later be posted in the "Construction, Bids, and Timeline" section of the HMS Construction pages of our website.
November 23, 2017
As of Thanksgiving Day 2017, the view from one of our webcams showing the HMS construction in action:
November 8, 2017
- Bulley & Andrews has prepared an Executive Summary with updates on the schedule (timeline), budget, and project meetings.
November 3, 2017
- Foundation walls have been poured over the past several weeks. After the walls have been poured and forms have been removed, the team will install drainage pipes, as well as insulation and waterproofing material on the exterior (see image below). Steel beams and columns will be set on anchor bolts and attached to plates embedded into the walls. After the anchor bolts are set, a surveyor will be called in to verify they are in the correct position. (Tolerances for anchor bolts are incredibly tight; the room for error is minimal.) Upon completion, the surveyor will send an “As-Built” survey that will show the dimensions as they have been built in the field.
- In order to maintain a safe workplace despite recent inclement weather and heavy patches of rain, the team has pumped water off site. The water is first filtered through sediment bags to ensure what goes into the sewer is clean and free of debris.
- The next items to come in the basement will include underground plumbing and portions of structural steel. In order to expedite the schedule, the team will concurrently work on foundation walls in the area south of the basement and on foundations footings and walls in the area west of the basement.
October 30, 2017
During the October 30, 2017 Board Business meeting, Chief Financial Officer and Treasurer Mohsin Dada and HMS Project Owner's Representative Kerry Leonard provided an overview of the HMS construction project, with particular focus on the budget and the status of Bids. Board President Burns confirmed that the Facilities Committee, the Finance Committee, or both committees had vetted the information being presented. Mr. Dada noted that per a suggestion by the Board Finance Committee, he and Mr. Leonard prepared a document showing cash flow as it relates to anticipated expenditures. He said the committee has been discussing the best time to complete the second portion of the bond sale, noting that his expectation is the project will come in under budget, and therefore the intent is to sell bonds for the amount actually needed, rather than the full amount allowed per the referendum. He and Mr. Leonard then highlighted potential opportunities for savings in the project costs and new tools that have been developed, such as an Expenditure Authorization Form, to improve the budget tracking and approval process.
Mr. Leonard then discussed Bid Group 3, which includes 14 bid packages. The bid opening is scheduled for November; Board approval will be sought in December after the Facilities Committees has reviewed the materials. Approximately 95% of the contracted work will be awarded at that point, Mr. Leonard remarked. Per a Board question, he briefly highlighted information on the alternates described in his Board Report, including bleachers, flooring, and acoustics for the music spaces. It was clarified that Cordogan Clark & Associates is not charging the District for their preparation of the documentation for the bleachers alternate, and because curtains have already been included in the budget as an acoustic solution for the music area, there will be a "not to exceed" amount for any other considerations (i.e. acoustic panels). Bid Group 4 will be bid in spring, he said. Mr. Leonard lastly commented on Re-Bid Awards from Bid Group 2 being presented for Board approval. He confirmed that with approval of the two actions being recommended at the meeting, the only outstanding Bid Group 2 package would be Joint Sealants, which Bulley & Andrews is currently seeking proposals to fill.
Later in the meeting, the Board took the following actions:
- Award and assignment of a Contract for Bid 2R Metal Panels for the Hinsdale Middle School project to Wiesbrook Sheet Metal Inc. of Plainfield, IL in the amount of $586,184.00 for the Base Bid and all previously accepted Alternates. This award and assignment includes completion of the work in accordance with Schedule 4b (Vote 5-0; Absent: Lucht, Turek).
- Award and assignment of a Contract for Bid 2M Skylights for the Hinsdale Middle School project to United Skys of Round Lake, IL in the amount of $115,358.00 for the Base Bid and all previously accepted Alternates. This award and assignment includes completion of the work in accordance with Schedule 4b (Vote 5-0; Absent: Lucht, Turek).
October 6, 2017
- The team is currently constructing foundations walls, which will act as exterior walls to separate the inside of the new basement from the outside earth. The north wall that runs along the school is also designed to share some of the load of the future parking deck.
- In some areas, the foundation walls are over 14’ tall. To fill these walls with concrete, a special pump is used with a remote controlled hose that places concrete specifically where it is needed.
- To help ensure safety during this stage of the process, team members explain that the excavations are done in a “tiered” or “stepped” fashion - a process known as "benching," which helps ensure that soils do not collapse or give way.
- As part of the quality checks related to placing concrete on site, when the first truck arrives, an independent tester checks the concrete for temperature, air entrainment, slump, and the time it took to get from the plant to the site. They also take samples, which may be taken back to a lab to be tested for strength. Loads that do not meet set criteria are rejected. Bulley & Andrews notes that a standard concrete mix design will call for 4000PSI for the strength of the concrete when it is fully cured (or dried, usually within 28 days).
- Over the next several weeks, the team will continue to pour foundation walls around the perimeter of the basement and working on foundations in the southeast corner of the building.
September 26, 2017
September 12, 2017
- The first concrete pour was completed.
- Representatives from the construction team presented a project update to D181 PTO Presidents on September 5 and to HMS PTO members on September 12. All community members are invited to view the presentation slides.
September 8, 2017
- Installation of the Earth Retention System is complete.
- Excavation of the deep foundation wall footing is continuing. Dirt will continue to be moved on site as excavation for the basement begins.
- Prior to the start of construction, there was a natural gas line that ran through the project site. It provided natural gas for needs such as heating, the foods course (which may use a stove), and science classrooms (which may use gas for experiments). The team partnered with the local natural gas service company and school custodial staff to get the line rerouted with minimal impact to school operations.
- The first load of reinforcing steel (rebar) is expected to arrive onsite next week.
- The first concrete pour is expected to take place near the middle of the week.
September 7, 2017
- Photos were added to the Image Gallery showing excavation work and installation of the sheet pile wall.
August 28, 2017
- Excavation has continued on site.
- A working platform has been created for the earth retention system. (This system will eventually share a foundation wall with the future parking garage.)
- Installation of the sheet pile wall has begun. The wall is made up of steel sheets that are “driven” via vibration and pressure into the ground to help hold the adjacent earth in place.
August 22, 2017
- Photos were added to the Image Gallery showing the completed connecting hallway for the mobile classrooms, excavation in the "bowl" area, and the first day of school on August 22, 2017.
August 14, 2017 Groundbreaking Ceremony (Visit Image Gallery)
August 14, 2017 (Board Business Meeting Activity)
- The Board approved "Bid Group #1 ASI-001/004 Change Order" contingent on the Village of Hinsdale approving to pay in full the costs associated with the change order (Vote 5-0; Absent: Lucht, Giltner). It was clarified that $253,000 for trade costs associated with ASI-001 and ASI-004 are needed for revisions to accommodate the larger parking deck desired by the Village, including concrete foundation, earth retention, and excavation. Bill Truty and Peter Kuhn of Bulley & Andrews said they would wait until the Village's approval of the change order (slated for August 15) before moving forward.
- The Board also approved and awarded the assignment to Bulley & Andrews of alternates to the previously awarded Contract for Bid 2K Fire Protection to K & S Automatic Sprinklers, Inc. (Vote 5-0; Absent: Lucht, Giltner). It was clarified that the action was needed to correct a minor technical error.
- A third action item was approval of a final schedule for the HMS construction project. Due to a number of unforeseen circumstances, including litigation and extended time for utility work, we began on-site construction and excavation later than initially planned. The District’s previous working schedule, “4A Plus,” had an accelerated timeframe with a target school opening of August 2018. In order to meet that target, the schedule included significant overtime costs, a six-day construction workweek throughout the project, and very little flexibility for any unforeseen delays. It was expected to take "almost perfect" conditions (i.e., contractor availability, limited weather days, and field conditions) to complete the project as estimated. Because we are not expected to be provided a clear idea of the completion date until January 2018, concerns were shared that if we continued to work toward the “4A Plus” schedule, we risked incurring 4-5 months of overtime costs with no guarantee of meeting an August 2018 deadline. Given this situation, the administration recommended and the Board approved the schedule referred to as “4B.” This schedule moves District access to the new school to the fall of 2018, with a final move into the new building slated for the 2018-19 winter break. That schedule includes some flexibility to absorb potential delays and allows more time to finalize the building. More information about the project is available in the HMS Construction section of our website. We invite you to visit the Image Gallery to see photos from Monday's Groundbreaking Ceremony.
August 4, 2017
- The Temporary Parking Lot has opened. (The entrances are on 2nd Street and 3rd Street.)
- Washington Street is now closed between 2nd Street and 3rd Street; detour signage is in place.
- The Washington Street parking lot and the small HMS parking lot on Garfield Avenue have closed to traffic; the shuttle service at HMS site has been stopped.
- Reassembly of the mobiles (portables) is complete.
- Construction of a new connecting link from the school to the mobiles is ongoing.
- Final temporary fence relocation is in progress.
- The excavator has mobilized on site.
- The Village of Hinsdale Board of Trustees have decided on the larger parking deck option and approved the related Memorandum of Understanding.
- The Village of Hinsdale Board of Trustees approved an early start time for construction activities, with renewal required in 60 days (from August 14).
- Reminder - Bulley & Andrews is holding a neighbors meeting in the HMS Commons on Friday,. August 11 (8am).
July 31, 2017
- Photos have been added to our Image Gallery, showing the open and accessible temporary parking lot and the closure of Washington Street between 2nd Street and Third Street. Pictures also show the mobile classrooms moved and the now-vacant space in the west HMS parking lot.
July 28, 2017
- Construction Manager Bulley & Andrews has announced their next HMS neighbor meeting will be held August 11, 2017 at HMS (8am); all interested residents are welcomed to attend. No registration is needed.
- The mobile units (portables) used to house eight HMS classrooms have been moved to the north of the school. Their previous location was in the area of the new HMS gymnasium.
- The mobile move was made possible in part because a ComEd pole, located in the west parking lot and blocking the area, is now gone.
- The team is currently building the link connecting the mobiles to the current HMS. Work is ongoing for the mobiles' stairs, electrical power, and trim.
- The temporary parking lot, being built on what was Washington Street Field, is being paved on July 28. Striping will be completed July 29-30. The lot will open once the paint is dry; the team is anticipating it will open on Monday, July 31.
- During the week of July 31, the team is scheduled to remove the fencing around the temporary parking lot and complete landscaping in that area, including blanket the large dirt pile located there. ("Blanketing" refers to adding a seed mesh netting type product over the pile of dirt to allow grass to grow.)
- July 28 is the last day of valet service being provided by the District because the temporary parking lot is slated to open. The Village of Hinsdale has shared the following information with residents (from July 28 e-newsletter): "The Village of Hinsdale is providing customers of Hinsdale's Central Business District free parking every Saturday in July and August from 10 A.M. to 5 P.M. During the Village's Central Business District resurfacing project, the Village would like to assist in alleviating the parking congestion by providing the free valet service to all customers of the downtown. For Saturday, July 29, customers who would like to utilize the free valet service can drop their vehicle off to the valet parking stand located near the intersection of Second Street and Garfield Street."
- On Monday, July 31, parking will not be permitted in several lots immediately surrounding HMS.
- Detour signs are being posted to guide traffic in the HMS area.
- Once the temporary lot opens, Washington Street will be closed between 2nd Street and 3rd Street.
- At the next Village meeting, the project team will be requesting that the Village allow for a 7am construction start time.
July 20, 2017
- Photos have been added to our Image Gallery, showing preparations being made to pave the temporary parking lot.
July 18, 2017
Save the Date: New HMS Groundbreaking Ceremony
All District 181 community members are invited to attend a groundbreaking ceremony for the new Hinsdale Middle School on Monday, August 14 at HMS (12pm). Please save the date - we hope you can join us! We look forward to this opportunity to thank our District 181 community and come together in celebration. Event details will be shared in early August.
Budget and Tax Impact
We are currently on budget, with 80% of trade contracts bid and awarded; detailed budget information is posted on the HMS Construction page of our website. We invite you to read “HMS Referendum Bond Sale Cost and Tax Impact” - a document that provides a comprehensive overview of the anticipated tax impact for homeowners with updated figures now that the first of two bond sales is complete. We have also outlined how these figures compare to pre-referendum estimates. The format of information is the same as pre-referendum communications that were shared with the community to create a consistent, transparent tool for understanding this important information.
Despite being several weeks behind the original schedule due to litigation delays, the project team's hard work and the cooperation of the Village of Hinsdale have allowed us to so far maintain August 2018 as the target for opening a new HMS, pending weather or unforeseen conditions. If all goes as planned, we will know by mid-January if we can maintain the goal of opening the new school in August 2018. The construction manager's milestone project schedule shows key dates through completion of the new school construction. We continue to monitor the short-term timeline in regard to the return of teachers and staff, events such as Back to School Day, and the first day of school on Tuesday, August 22.
Recent Activity at the HMS Site
Two key projects in the early stages of on-site HMS construction have been the creation of a temporary parking lot and the relocation of eight mobile classrooms (portables). The temporary parking lot is being built on the District’s Washington Street field to make up for parking spaces that will be unavailable during construction; the mobile classrooms are being moved because their current location is in the area of the new HMS gymnasium. Photos of this recent work are posted on our website. An aerial rendering of the site shows the site plan during the 2017-18 school year, with the temporary parking lot built and the mobile classrooms moved along the north side of the school. The temporary parking lot is scheduled to open the first week of August. The mobile classroom relocation and reassembly, and construction of the new connecting hallway, is scheduled for completion in August.
Parking Near HMS and Valet Service
A set number of parking spaces in the temporary lot will be reserved for HMS staff during the school year; the Village of Hinsdale will manage all remaining spaces through a pay box system. A valet service continues to be offered as a convenience for residents and visitors until the temporary lot is complete (on or near August 3). The valet station is located on Garfield Avenue, in the alley area just north of the HMS building. Vehicles can be dropped off at the valet station from 9am to 5pm. The temporary lot will be in use until the two-level parking deck is complete.
Closure of Washington Street Between 2nd Street and 3rd Street
Once the temporary parking lot opens on Washington Field, Washington Street will be closed between 2nd Street and 3rd Street. This short stretch is being closed to allow for the staging of construction equipment on site for the duration of the project and to create a safer enclosed area for construction activity. The temporary parking lot will replace lost spaces along Washington Street and in the lots north and west of the current HMS building. The aerial rendering also shows this street closure, which is slated to begin after the temporary lot is open.
Accepted Bids and Alternate Bids
Trade Contracts for the HMS project were divided into four Bid Groups. Contracts for each of the 12 bid packages in Bid Group #1 have been awarded, and 15 contracts were awarded for bid packages in Bid Group #2. At this time, 80% of the trade contract bids have been awarded. Bid Groups #3 and #4 remain to be bid. Bid Group #3 includes interior finishes; Bid Group #4 includes existing building demolition, site restoration, and costs related to the construction of the parking deck. The Board recently approved several Alternate Bids, as well, including improvements for the HVAC system, operable windows, and improvements in the P.E./Health area. More information about the bids and alternates is available on the HMS Construction page of our website.
Next Steps in July and Early August
Over the next 2-3 weeks, some of the key project actions will include:
- Temporary Parking Lot: Pave an asphalt surface, stripe, install temporary electrical poles, remove the temporary fencing surrounding the field, and complete the closure of Washington Street.
- Mobile Classrooms: Complete relocation and re-assembly, install concrete footings, and begin installation of the corridor to connect the mobiles to the school.
- Main HMS Site: Prepare for excavation and begin installation of basement footings and foundation walls.
- Communications and Community Engagement: Continue preparation for the groundbreaking ceremony on August 14, plan for the next neighbor’s coffee event hosted by the construction manager, and continue discussion about opportunities to actively engage students and the community in this exciting work.
June 26, 2017
During the Board of Education meeting on June 26, 2017, Board members took action to award several HMS Project Bids and Alternates, including the following Bids from Bid Group 2: Masonry, Roofing, Doors and Hardware, Acoustical Ceiling, Fire Protection, Electrical, Specialty Doors, Operable Partitions, Food Service, Miscellaneous Metals, Rough Carpentry, Glass & Glazing, Plumbing, Drywall and Framing, and Mechanical. See the Construction and Bids section for details. Related resources are also available on BoardDocs.
June 12, 2017
During the Board of Education meeting on June 12, 2017, HMS Project Owner's Representative Kerry Leonard explained that three contracts needed to be awarded to complete the award of Bid Group 1 Contracts. The Board approved the award and assignment of the following three contacts to Construction Manager Bulley & Andrews, LLC: Concrete, Waterproofing, and Earth Retention. The Board additionally authorized the administration to issue a Notice to Proceed to Bulley & Andrews, LLC and authorized Cordogan Clark & Associates to resume all design services on the Hinsdale Middle School project. During the June 12 meeting, the Board also took action to select a bond sale scenario. (See the HMS Construction Budget section for details.) Related resources are also available on BoardDocs.
June 6, 2017
During the Special Board of Education meeting on June 6, 2017, the Board engaged in discussion related to HMS construction and the bond sale. The Board also took action on six contracts (Earthwork, Site Utilities, Temporary Power, Asphalt, General Trades, Temporary Fence), a Notice to Proceed for the Temporary Parking Lot, a Limited Notice to Proceed for the Modular Move, and an Addendum to the Temporary Parking Intergovernmental Agreement with the Village of Hinsdale. Related resources are available on BoardDocs.